Google Workspace migration with zero data loss.
Moving your business to or from Google Workspace shouldn't mean lost email, broken calendars or a day of downtime. Scorpyns migrates it all cleanly — email, Drive, calendars and contacts — then sets up your domain, security and team, so people just sign in and get on with work.
A migration done badly can cost you years of work.
Your email, files, calendars and contacts are the memory of your business. Years of client conversations, contracts, shared documents and meetings all live inside them. Moving that to a new home is one of the most nerve-racking jobs a company faces — because if it goes wrong, you don't just lose a bit of time, you can lose the work itself.
The horror stories are real: mailboxes that arrive half-empty, folders that turn to jumble, shared files that lose who can see them, and email that quietly goes down for a day while the domain switches over. Most of these problems don't come from the tools — Google Workspace is excellent — they come from a rushed migration with no plan, no testing and no safety net.
That is exactly what we prevent. At Scorpyns, we treat a Google Workspace migration as an engineering job with a checklist, not a gamble. We copy your data instead of moving it, test everything on both sides before we commit, and switch over in a way that keeps your email running the whole time. When we're done, nothing is missing and nobody sat waiting.
Everything the move needs, handled for you.
Migrate to Google Workspace
Move your business onto Gmail, Drive, Calendar and Meet from Microsoft 365, an old email host or a mix of accounts — cleanly, with everything in its place.
Microsoft 365 either way
We migrate from Microsoft 365 to Google Workspace, and the other way too when that suits you better. We map Outlook, OneDrive and SharePoint across sensibly.
Email, Drive & files
Every mailbox with its full history and folders, plus your documents moved into Drive and Shared Drives — with sharing and permissions kept intact.
Calendars & contacts
Meetings, recurring events, shared team calendars and address books all carried across, so nobody misses an appointment during the switch.
Domain, DNS & email auth
We verify your domain, plan the MX cutover for no downtime, and set up SPF, DKIM and DMARC so your email is trusted and lands in the inbox.
Admin, security & training
We configure the admin console, turn on 2-step verification and sensible controls, then train your team so they're confident from day one.
A complete migration, not just the email.
A migration goes wrong when one piece is forgotten, so we cover the whole picture — data, domain, security and people — as standard.
- Full mailbox migration — Gmail history, folders and labels moved with nothing dropped.
- Drive & file migration — documents copied into Drive with the folder structure kept.
- Shared Drives set up — team files organised so they belong to the company, not one person.
- Calendar migration — events, recurring meetings and shared calendars carried across.
- Contacts migration — personal address books and the shared company directory.
- Domain verification — your domain connected to Google Workspace correctly.
- No-downtime MX cutover — email switched over without a single message lost.
- SPF, DKIM & DMARC — email authentication set up so you land in the inbox.
- Admin console setup — users, groups, departments and access all organised.
- Security & 2-step verification — accounts locked down against common attacks.
- Data verification — both sides compared to prove nothing was left behind.
- Training & handover — a session and a simple guide so your team feels at home.
We run our own Workspace, so we know the traps.
Migrations are full of confident advice from people who've never had to recover a half-copied mailbox at 2am. We build and run our own products and our own Google Workspace, so email, Drive, admin controls and security are daily work for us — not something we read about once.
We copy first, switch last. Your old system stays live and untouched until the new one is checked and you're happy. That safety net is why our migrations don't lose data.
We speak plainly. MX records, DNS, DKIM and admin policies can sound like a foreign language. We explain what we're doing and why in words that make sense, so you stay in control of your own accounts.
We're remote-first and worldwide. The whole job runs over your domain, your current provider and shared documents. We work with startups and established companies anywhere, across time zones, with clear communication and a fixed scope.
From old inbox to Google Workspace.
Discovery
We map what you have today — users, mailboxes, files, calendars and your domain — so nothing is a surprise later.
Migration plan
You get a fixed scope in plain words: what moves, in what order, and when the switch happens — all agreed before we start.
Pilot & copy
We test with a small group first, then copy everyone's data in the background while your old system stays live.
Cutover
We switch your email over with a planned DNS change, verify both sides, and confirm nothing is missing.
Train & support
We set up security, train your team, hand over documentation, and stay on for support if you want it.
Trusted tools, used carefully.
We work with Google's own migration tools and the standard email and DNS technologies — the difference is in how carefully each step is planned and checked.
Google Workspace migration, explained clearly.
A good migration is mostly invisible — one morning everything is simply in a better place. Here's what makes that happen, in plain terms, so you know what we're doing and why it's safe.
What "zero data loss" really means
The safest way to move data is to copy it, not to move it. We connect to your current system and copy every mailbox, file, calendar and contact into Google Workspace while the original stays exactly where it is. Once the copy is done, we compare both sides — message counts, folder names, files and who can see what — to prove nothing was lost or scrambled. Your old data stays intact as a fallback until you've signed off. That way there's never a moment where your only copy is mid-flight.
How we keep your email running (no downtime)
Downtime scares people, and rightly — a business can't stop receiving email for a day. The good news is that the switch itself is small. Your email is directed by a setting on your domain called the MX record, which tells the world where to deliver your mail. We copy everything first while your old inbox keeps working, then change the MX record at a quiet time, lowering its timing beforehand so it takes effect fast. Mail sent during the handover is queued and delivered, not dropped, so your team keeps sending and receiving throughout.
Moving from Microsoft 365 (and back)
Most businesses we move come from Microsoft 365, Outlook or an older Exchange server, and the worry is always the same: will my Outlook world still make sense in Gmail? It will. We map Outlook mail and folders to Gmail and labels, OneDrive and SharePoint files to Drive and Shared Drives, and calendars and contacts to their Google equivalents. If your business is heading the other way — from Google Workspace to Microsoft 365 — we run the same careful process in reverse, and we're honest about which platform genuinely fits how you work.
Drive, Shared Drives and file permissions
Files are where messy migrations show. A folder can arrive with the right documents but the wrong sharing — suddenly private files are open, or shared ones are locked. We move your documents into Drive with their structure intact, and set up Shared Drives so team files belong to the company rather than to one employee who might leave. We check the right people keep the right access, so collaboration carries on exactly as before.
Email authentication: SPF, DKIM and DMARC
Moving your email to a new provider changes who sends on your behalf, and if you don't update your domain's authentication, your own messages can start landing in spam. So a proper migration always includes this step. SPF lists who's allowed to send email for your domain. DKIM adds an invisible signature that proves a message wasn't tampered with. DMARC ties them together and protects your name from being faked. We set all three up for your new Google Workspace so your email is trusted from day one.
Admin, security and staying in control
Once your data is home, the admin console is where you run things. We set it up tidy and secure: users grouped by team, sensible sharing rules, and 2-step verification switched on to stop the most common account attacks. We keep it simple enough that you can manage day-to-day tasks yourself, and hand over clear notes on how. You own the domain, the accounts and the console — so you're genuinely in charge, not dependent on us.
We run on this too — every day.
Scorpyns builds and runs its own products and platforms on Google Workspace, so email, Drive, admin and security are everyday work, not theory. When we set up your move, it's from real experience of keeping a business running on the same tools. Proof beats promises.
Migration questions, answered simply.
What does a Google Workspace migration actually involve?
It means moving your whole work setup — email, files, calendars and contacts — into Google Workspace without breaking anything. We copy every mailbox with its folders and history, move your files into Drive and Shared Drives, bring across calendars and address books, then point your domain at Google and set up the admin console, security and email authentication. When it's done, your team simply signs in and everything is there.
Will I lose any email, files or data during the migration?
No — that's the whole point of doing it properly. We copy your data rather than move it, so your old system stays untouched until we've checked the new one. After the migration we compare both sides — mailbox counts, folders, files and shared access — to confirm nothing is missing. Only when you're happy do we switch over for good. Your original data stays as a safety net throughout.
How long does a Google Workspace migration take?
It depends on how many users you have and how much email and data needs to move. A small team can be migrated in a few days; a larger company with years of email and big Drive libraries takes longer, because copying that much data simply takes time. We give you a clear schedule up front, and most of the heavy copying runs in the background so your team keeps working while it happens.
Can you move us from Microsoft 365 to Google Workspace, or the other way around?
Yes, both directions. We move businesses from Microsoft 365, Outlook and Exchange into Google Workspace — and we also migrate the other way, from Google Workspace to Microsoft 365, when that's the better fit. Either way we map Outlook to Gmail, OneDrive or SharePoint to Drive, and calendars and contacts across, so people find their work where they expect it.
Will our email keep working during the switch, or is there downtime?
Your email keeps working. We do the copying while your old system is still live, so nobody is locked out. The actual switch is a small DNS change to your MX records, planned for a quiet time and set up so mail is never dropped — messages sent during the changeover are collected and delivered. In practice your team keeps sending and receiving throughout, with no gap.
Do you set up security and email authentication like SPF, DKIM and DMARC too?
Yes. A migration isn't finished until the new setup is secure and your email is trusted. We turn on 2-step verification, set sensible admin and sharing controls, and organise users into groups and departments. We also set up SPF, DKIM and DMARC on your domain so your email is properly authenticated and lands in the inbox instead of spam.
Do you work with international or remote clients?
Yes. Scorpyns is a remote-first studio and we work with clients worldwide, across time zones. A Google Workspace migration is a fully remote job — we work with your domain, your current provider and your team over calls and shared documents, and schedule the cutover around your working hours. Whether you're a startup or an established company, and wherever you're based, we can run it end to end.
What happens after the migration — do you offer ongoing support?
You own everything — the domain, the accounts and the admin console — and we hand over clear documentation and a short training session so your team is comfortable from day one. If you'd like, we stay on for ongoing Google Workspace support: adding and removing users, security reviews, troubleshooting and answering the everyday questions that come up. You're never left on your own after the switch.
Related work & services.
Ready to move to Google Workspace without the risk?
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