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Home / Development for Europe / E-commerce for Europe / WooCommerce Accounting Integration
WooCommerce · Accounting integration

Every order booked, every Mollie payout reconciled, without a spreadsheet.

Your accountant shouldn't be typing webshop orders into Exact Online. We connect WooCommerce to your bookkeeping so each order becomes a correct sales invoice with the right BTW code and ledger, Mollie and PayPal payouts are matched to their orders, and quarterly OSS returns come straight out of the data.

From €400 for a standard connection · Exact Online, e-Boekhouden, Moneybird, Twinfield, SnelStart, Yuki, Visma.

Get a fixed-price quote → See pricing
Correct BTW codes Mollie payouts reconciled OSS-ready reporting Set up with your accountant
What gets synced

Orders, customers, payments and VAT — all in the books.

Orders → sales invoices

  • One invoice per order (or per shipment, if you part-ship), created when the order is paid or shipped — your choice.
  • Invoice number from WooCommerce or from the accounting package; never two numbering series.
  • Lines with the correct BTW code: 21 %, 9 %, 0 %, verlegd (B2B EU), export (non-EU), OSS rate per destination country.
  • Ledger account per product category (e.g. goods 8000, shipping 8010, discounts 8020) — mapped once, applied forever.
  • Discounts, coupons, gift cards, shipping and payment fees booked correctly, not as a lump sum.

Customers → debtors

  • Customers created or matched in the accounting package by email or VAT number.
  • B2B customers with a validated BTW-nummer flagged for reverse charge.
  • Guest checkouts booked against a single "webshop debiteur" if you prefer a clean ledger.

Payments → reconciliation

  • Mollie payouts broken down per order, with Mollie's fees booked as costs — so a €1,000 payout that covers 14 orders and €4.06 in fees is matched line by line.
  • PayPal, Stripe, Klarna settlements handled the same way.
  • Refunds create credit notes and are matched to the payout they were deducted from.
  • Bank transfer orders matched by reference.

Products and stock (optional)

  • Product master data and cost prices from the accounting/ERP side to the shop.
  • Stock levels pushed from the accounting or warehouse module to WooCommerce.

OSS and reporting

  • Sales per EU country at the right rate, ready for the quarterly One-Stop-Shop return.
  • ICP listing data for B2B EU sales.
  • A monthly reconciliation report: orders vs invoices vs payouts, with differences highlighted.
Which route

Plugin, connector service, or custom.

RouteWhen it fitsCost profile
Official/vendor plugin (e.g. e-Boekhouden's own, Moneybird plugins)Simple shop, NL-only, standard BTWLow; limited mapping options
Connector service (Combidesk, Webwinkelfacturen, Zapier)Standard needs, don't mind per-month fees€15–60/month per connection
Custom integration on the package's APIMulti-country VAT, part shipments, B2B, Mollie fee booking, ERP, or you want it ownedOne-off build, no monthly fees; we maintain

We set up the plugin route when it does the job, and build custom when it doesn't. We'll tell you which at the first call.

Packages we integrate

The accounting packages we connect.

Exact Online (REST API)e-Boekhouden (API v2)MoneybirdTwinfieldSnelStartYukiVisma eAccountingAFAS ProfitOdooXeroQuickBooks

Xero and QuickBooks are for UK and international clients. For Belgian shops we integrate Exact Online BE, Yuki BE, Octopus and Billit.

Pricing

Fixed prices, itemised.

ScopeFixed price
Plugin or connector set-up, BTW mapping, ledger mapping, tested with your accountant€400
Custom integration — invoices, debtors, credit notes, BTW/OSS mappingfrom €1,100
Mollie / PayPal / Klarna payout reconciliation+€400
Stock and product sync from ERP/accounting+€400
Care plan — API changes, monitoring, mapping updatesfrom €50 / month

We do a 30-minute call with your accountant before building so the mapping matches how they want the books. See full pricing.

Questions

Bookkeeping integration, answered simply.

Does my accountant need to do anything?

Confirm the ledger accounts and BTW codes with us once. After that they see clean invoices and matched payouts.

What about orders from Bol.com?

Included — Bol.com orders imported into WooCommerce are booked with their own channel ledger and Bol.com's commission booked as a cost.

Can invoices be sent to customers from the accounting package instead of the shop?

Yes, either direction. Most shops send the PDF from WooCommerce and book it in accounting.

We sell to Germany and Belgium — is OSS handled?

Yes. Rates by destination, OSS-ready reporting, and reverse charge for validated B2B customers.

Can you do it for Shopify or Lightspeed?

Yes for Shopify. For Lightspeed we usually recommend migrating to WooCommerce first; we'll be honest about which is cheaper for you.

Explore more

Related pages.

WooCommerce for the Netherlands

iDEAL, BTW, Mollie and Dutch hosting — a webshop built for the Dutch market.
EU VAT & OSS

Correct VAT per country and OSS-ready reporting for cross-border WooCommerce sales.
Bol.com Integration

Sync Bol.com orders and stock into WooCommerce, booked with their own channel ledger.
Build with us

Ready to automate the bookkeeping?

Tell us your accounting package and how you sell. One free call, one fixed price, zero pressure.

Get a fixed-price quote →